For instance, you might base preventive maintenance on mileage for standard gas-operated vehicles, but other vehicles, such as equipment used on-site, may have preventive maintenance triggered based on the number of engine hours. Maintenance schedules may be different for certain types of vehicles, and maintenance may be triggered by different factors depending on the type of vehicle. Determine Maintenance Intervalsĭetermine how often preventive maintenance will be performed for each class of vehicle in your fleet. That means a complete inspection with all available data documented, the maintenance history for the vehicle (if available), parts replaced, vendors, etc.Įvery vehicle should have a current inspection and service record, as well as a baseline of current mileage, fluid levels, and any other available information. A process for ordering parts and maintaining spare parts inventoryīefore implementing a PM program, you’ll need a clear picture of the current status of every vehicle in your fleet.A record-keeping method, which consists either of written documentation or software.A staff of automotive technicians qualified to perform inspections, maintenance activities, and repairs.An automotive facility where inspections, maintenance, and repairs will take place.A process for drivers to submit written complaints, such as when a vehicle breaks down or is exhibiting symptoms that could indicate a problem.A process for drivers to submit written inspections.The service interval, or the frequency at which preventive maintenance will be performed on vehicles.A checklist of all preventive maintenance activities to be performed during scheduled maintenance (this may differ for each class of vehicle). You’ll need a few essential items for an effective fleet preventive maintenance plan, including: What You Need to Implement a Fleet Preventive Maintenance Plan How to Implement a Fleet Preventive Maintenance Program 1. A proactive strategy, such as preventive maintenance, also helps a company reduce the likelihood of repeat failures by making improvements over time. If maintenance is identified as an issue this can then expose the responsible company to liabilities resulting from their failure to protect employees and the public. If a vehicle breaks down as the result of a mechanical failure, there will most often be an investigation to determine the root cause. Since preventive maintenance work can be scheduled ahead of time, parts and supplies can be ordered in bulk thereby reducing the cost of individual components needed to maintain the fleet. With most fleet vehicles spending much of their time on the road, this also helps reduce the likelihood of accidents resulting from vehicle failure. Preventive maintenance is designed to correct issues before they develop into major issues or even catastrophic failures. Lower-Cost RepairsĪnother important benefit of a preventive maintenance program is a reduction in repair costs over time. A preventive maintenance program can improve decision-making and streamline the maintenance process for any vehicle regardless of age or function. The vehicles in a transportation fleet are themselves some of the highest cost assets which these businesses manage. Extended Vehicle Life Spanīy finding and repairing problems early on, preventive maintenance can improve the useful life of each vehicle. This level of standardization can result in many important benefits that a business can realize. A formal preventive maintenance program, when implemented effectively, provides a company with a stable framework of routine practices. Preventive maintenance is a proactive method for ensuring the safe operation and efficiency of a fleet. Why Is a Fleet Preventive Maintenance Program Important? Download our interactive Fleet Maintenance Planning Checklist now or continue reading for more details on how to implement a fleet preventive maintenance plan. Preventive maintenance can reduce long-term costs by extending the usable life of your vehicles, and additionally, it helps to ensure the safety of your vehicle operators on the road. Preventive maintenance is useful for fleets, as performing maintenance tasks on a scheduled basis is preferable to pulling a vehicle from availability for unexpected breakdowns and repairs. When managing a fleet, vehicle availability is paramount. When pre-defined thresholds are met, preventive maintenance plans trigger activities such as vehicle inspection, cleaning, testing, repairs, the replacement of parts, lubrication, and other ongoing vehicle maintenance activities. Preventive maintenance is based on mileage, time, engine hours, or gallons of fuel used. Preventive maintenance for fleets is the best way to reduce – even avoid – vehicle breakdowns.
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